Project Description
# VCAT Tribunal Book Preparation – Scope of Work / Job Description
## Matter Details
VCAT Proceeding No: BP1736/2024
Applicant: Libon Teffaha
Matter Type:
Building and Property List proceeding involving domestic building, plumbing/HVAC compliance, alleged defective works, licensing/compliance certificate issues, expert evidence, and rectification matters.
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# Objective
Prepare a complete VCAT Tribunal Book in compliance with VCAT orders and Practice Note PNBP1 paragraphs 42–47.
The Tribunal Book must be professionally formatted and suitable for use at hearing, including both hard copy and electronic versions.
The Applicant is legally blind and requires assistance with organising, reviewing, indexing, formatting, hyperlinking, and compiling all evidence and documents.
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# Required Deliverables
## 1. Consolidated Electronic Tribunal Book
Prepare:
- One complete electronic PDF
- Searchable/editable OCR format
- Hyperlinked index
- Consecutive page numbering throughout entire document
- First page of index to be page 1
- Bookmarked sections for navigation
- Clear section dividers
The PDF must:
- Open correctly on all devices
- Be suitable for video conference hearing use
- Allow witnesses and Tribunal Member to easily navigate documents
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## 2. Hard Copy Tribunal Books
Prepare:
- Two printed hard copy versions
- Properly paginated and matching electronic version exactly
- Organised in folders/binders with tabs/dividers
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# Scope of Documents to Be Included
All relevant documents previously collected by the Applicant, including but not limited to:
## Pleadings & Tribunal Documents
- VCAT application
- Points of claim
- Orders/directions
- Responses/defences
- Any amended pleadings
## Contracts & Financial Documents
- Quotes
- Invoices
- Payment records
- Contracts
- Variations
## Compliance & Licensing Documents
- Compliance certificates
- VBA documents
- Licensing information
- ABN/ASIC records
- Any delayed or disputed certification evidence
## Correspondence
- Emails
- Text messages
- Letters
- Communications between parties
- Communications with VBA or experts
## Expert Evidence
- Building reports
- HVAC/plumbing reports
- Rectification reports
- Costing reports
- Expert opinions
## Photographic Evidence
- Defect photos
- Installation photos
- Damage evidence
- Screenshots
## Witness Material
- Witness statements
- Chronologies
- Timelines
## Other Evidence
- Any additional material relevant to:
- alleged unlicensed works
- compliance certificate timing
- defective works
- responsibility allocation between parties
- rectification requirements
- credibility issues
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# Required Tasks
The person engaged must:
1. Review and organise all documents supplied by Applicant
2. Remove duplicate documents where appropriate
3. Arrange documents logically by category and chronology
4. Create:
- master index
- section index
- hyperlink navigation
- bookmarks
5. Ensure:
- all pages are legible
- scans are upright
- OCR/searchable text is functioning
- dates are visible
- exhibits are complete
6. Number every page consecutively
7. Prepare final:
- electronic PDF
- print-ready version
8. Assist Applicant with:
- identifying missing documents
- identifying unclear scans
- confirming chronology
- final review
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# What the Person Will Need From Applicant
## Step 1 – Collection of Evidence
Applicant will provide:
- all PDFs
- photos
- screenshots
- emails
- text message exports
- reports
- letters
- compliance certificates
- contracts/invoices
- VCAT documents
Preferred delivery:
- Google Drive
- Dropbox
- USB
- Email folders
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## Step 2 – Chronology Assistance
Applicant will assist by explaining:
- who each party is
- timeline of works
- key events
- disputed issues
- names of witnesses
- relevance of important documents
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## Step 3 – Identification of Key Issues
Applicant requires the Tribunal Book to clearly support:
- alleged unlicensed plumbing/refrigeration work
- delayed compliance certificates
- knowledge of defects before certification
- defective installation works
- rectification costs
- involvement/responsibility of parties
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## Step 4 – Final Review
Before filing:
- Applicant must receive draft Tribunal Book
- Applicant to confirm no major omissions
- Final corrections to be made
- Final filing versions prepared
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# Important Compliance Requirements
The Tribunal Book must comply with:
- VCAT Orders
- Practice Note PNBP1 paragraphs 42–47
Including:
- Hyperlinked index
- Consecutive numbering
- Searchable PDF
- Proper organisation
- Suitability for hearing use
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# Preferred Experience
Preferred person should have experience with:
- VCAT matters
- litigation support
- legal document formatting
- tribunal books
- court books
- PDF hyperlinking/bookmarking
- OCR and electronic evidence preparation
Experience in construction/building disputes preferred.