Draft Truck and Trailer Hire Agreement

I need a clear, professionally worded monthly contract that sets out the working relationship between a truck owner (myself) and a contracted truck operator. The operator will handle road transport of goods, broader logistics management and take care of routine vehicle maintenance. Because our consignments fluctuate, the agreement must address both fixed and variable routes, leaving us the flexibility to assign lanes as demand changes. Fuel expenses will sit entirely with the operator, so the clauses on cost allocation, invoicing, and proof-of-fuel purchase have to be unambiguous. Beyond that, I want the usual essentials covered—liability, insurance, safety compliance, performance KPIs, termination notice periods, and a straightforward payment schedule tied to monthly mileage or tonnage. Basic maintenance to be covered by operator Oil change Filter change Insurance to be covered by owner C40 insurance bond to be covered by owner Driver wage to be covered by operator Driver allowance to be covered by operator Daily Hire Rate Truck at 100 USD per truck per day ex vat Trailer at 20USD per trailer per day ex vat No hire situation where truck is not in use Due to breakdown Due to engine problems Due to trailer problems Due to owner recall use Rent to be paid twice monthly On 1st of the month and on the 16th of the month Truck and Trailer Fleet List to be tabled in Appendix Truck Fleet Number and Registration Trailer Fleet Number and Registration Truck Trailer owner should provide invoices to Truck Trailer operator with bank details Payments can be made in Tanzania Shillings currency Deliverables • A fully drafted contract (Word + PDF) ready for signature • Up to two revision rounds based on my feedback • Brief guidance notes that highlight any items I need to discuss with local counsel before signing I’m after concise language, no legalese for the sake of it, but solid enough to stand up if ever tested. If you regularly prepare transport or logistics agreements and can turn this around quickly, let’s get started. Total number of trucks to be hired is 50 units Contract duraction is for 1 year Both parties reserve the right to cancel with a 3 months notice. Truck Trailer owner Moses Quti Sarakikya Tuck Trailer Operator Lion Logisitcs Limited Tanzania