Project Description
Our entertainment-marketing agency is scaling quickly and daily Instagram DMs now outnumber the hours in my day. I need a project-minded coordinator who can own every warm lead from first hello to signed agreement, while the outbound team keeps hunting for new prospects.
Here’s the flow you’ll command:
• Incoming inquiries arrive through Instagram. You reply fast, keep the tone on-brand, and ask the right next-step questions.
• Every touchpoint is logged, dated, and color-tagged inside our shared Google Sheet so nothing slips.
• You schedule follow-ups, nudge prospects who have gone quiet, and escalate hot opportunities for my signature.
• Backstage submissions, sponsorship pitches, and occasional client check-ins fall under your umbrella too—always tracked in the same sheet for one-screen clarity.
Success looks like:
• 100 % of inbound messages answered within two business hours.
• The spreadsheet always showing current status, next action, and owner.
• Weekly snapshot sent each Friday highlighting closed deals, blockers, and leads likely to convert next.
Familiarity with the entertainment space, crisp written English, and a love for tidy spreadsheets will set you up to win here. If that sounds like your wheelhouse, let’s talk.